📊 Tool Comparison
WhenWorks vs When2Meet vs Doodle —
Which Is Actually Best?
An honest, feature-by-feature comparison of the top free group scheduling tools. No sponsorships, no fluff — just the facts.
Feature Comparison
| Feature | WhenWorks NEW | When2Meet | Doodle |
|---|---|---|---|
| Price | Free (3 polls) | Free | Free (limited) |
| Signup Required to Vote | ✓ No | ✓ No | ✗ Yes |
| Signup Required to Create | ✓ No | ✓ No | ✗ Yes |
| Mobile-Friendly | ✓ Yes | ✗ No | ✓ Yes |
| Modern UI | ✓ Yes | ✗ No | ✓ Yes |
| Share via Link | ✓ Yes | ✓ Yes | ✓ Yes |
| Auto-Highlight Best Time | ✓ Yes | ✗ No | Paid |
| Custom Branding | Premium | ✗ No | Paid |
| API Access | Team plan | ✗ No | Enterprise |
| Ads on Free Plan | ✓ None | ✗ Yes | ✗ Yes |
| Last Major Update | 2024 | ~2008 | 2023 |
Why teams choose WhenWorks
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📱Actually works on your phone. When2Meet was built before smartphones. WhenWorks is designed mobile-first — tap to select slots, pinch to scroll, works on any screen. No squinting at tiny grids.
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⚡Zero friction for your team. Send a link. They click. They vote. That's it — no "you need to create an account first." Doodle now requires signup to vote; WhenWorks never will.
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✨The best time surfaces automatically. WhenWorks highlights the slot that works for the most people right on the results screen — no manual tallying. When2Meet makes you read a color-coded heat map and do the math yourself.
Common questions
Yes. WhenWorks is free for up to 3 polls with no signup required — just like When2Meet. The difference: WhenWorks has a modern mobile-friendly UI, clean design, and voters never need to create an account. Upgrade to Premium ($6/mo) for unlimited polls.
When2Meet hasn't been meaningfully updated in over a decade. Its UI is confusing on mobile and looks outdated. WhenWorks offers the same no-signup simplicity with a modern interface that works perfectly on any device — phone, tablet, or desktop.
Doodle requires participants to sign up to vote and limits features on its free plan. WhenWorks lets anyone vote with just a link — no account needed. It's faster, simpler, and free for most teams.
For most teams, WhenWorks is the best free option: no signup for voters, mobile-friendly, modern UI, and instant sharing via link. When2Meet works but is outdated. Doodle is full-featured but requires signup and limits the free plan significantly.
Want a deeper dive? See dedicated head-to-head comparisons.
Try WhenWorks Free
No signup required. Create your first poll in under 30 seconds.
Share a link. Your team votes. Done.
Free forever for 3 polls · No credit card · No account needed